Construction Contract Leads
No location provided
Category Services
Type
No. of Lots 5
Status Active
Published 5th Feb 2024
| Reference | ocds-h6vhtk-043740 |
| Common Procurement Vocabulary | Repair, maintenance and associated services of vehicles and related equipment |
| Procurement Method | Open procedure |
| Value | - |
No location provided
Category Services
Type
No. of Lots 5
Status Active
Published 5th Feb 2024
| Reference | ocds-h6vhtk-043740 |
| Common Procurement Vocabulary | Repair, maintenance and associated services of vehicles and related equipment |
| Procurement Method | Open procedure |
| Value | - |
Section I: Contracting authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
Heather Murray
heather.murray [at] east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Repairs & Maintenance Framework
Reference number
PS/24/02
II.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to set up a Framework Agreement with Service Providers with appropriate experience to support the Council in the delivery of vehicle/plant/equipment repair and maintenance services for the purpose of calling of services as and when required.
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title
Lot 2 - Heavy Vehicle over 3.5T GVW
Lot No
2
II.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50114000 - Repair and maintenance services of trucks
- 50116000 - Maintenance and repair services related to specific parts of vehicles
II.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance which will typically include trucks, refuse collection vehicles, gully cleaning trucks, winter gritting vehicles, hooklift vehicles and rear end loader vehicles over 3.5t GVW.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 3 - Buses
Lot No
3
II.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50113000 - Repair and maintenance services of buses
- 50116000 - Maintenance and repair services related to specific parts of vehicles
II.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance of buses, this will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 4 - Plant
Lot No
4
II.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 45259000 - Repair and maintenance of plant
II.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance of plant items, this will typically include JCB/CAT type loaders, road sweepers, tractors, ride on mowers, fork lift trucks etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 5 - Component Repair
Lot No
5
II.2.2) Additional CPV code(s)
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50116000 - Maintenance and repair services related to specific parts of vehicles
II.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
II.2.4) Description of the procurement
Component repairs including refurbishment where appropriate, this will typically include components fitted to council vehicles such as rams, pumps, gearbox etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 1 - Light Vehicles up to 3.5T GVW
Lot No
1
II.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50112000 - Repair and maintenance services of cars
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50114000 - Repair and maintenance services of trucks
II.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance which will typically include cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to ITT documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2024
Local time
12:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.7) Conditions for opening of tenders
Date
8 March 2024
Local time
12:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2, 3 or 4 years, depending on extension options
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Expressions of interest must be made by 12 noon on 5 March 2024 with submission of tenders by 12 noon on Friday 8 March 2024.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25923. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:755315)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom