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Category Services

Type

No. of Lots 8

Status Active

Published 12th Feb 2024

Tender Details
Referenceocds-h6vhtk-04392d
Common Procurement VocabularyRepair and maintenance services of building installations
Procurement MethodOpen procedure
Value£9,000,000
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Category Services

Type

No. of Lots 8

Status Active

Published 12th Feb 2024

Tender Details
Referenceocds-h6vhtk-04392d
Common Procurement VocabularyRepair and maintenance services of building installations
Procurement MethodOpen procedure
Value£9,000,000

Section I: Contracting authority

I.1) Name and addresses

Albyn Housing Society Limited

98-104 High Street, Invergordon

Ross-shire

IV18 0DL

Contact

Caroline Madden

Email

caroline.madden [at] albynhousing.org.uk

Telephone

+44 01349855966

Country

United Kingdom

NUTS code

UKM6 - Highlands and Islands

Internet address(es)

Main address

www.albynhousing.org.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18062

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Other type

Housing Society

I.5) Main activity

Housing and community amenities


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Responsive repairs, voids and aids and adaptations

II.1.2) Main CPV code

  • 50700000 - Repair and maintenance services of building installations

II.1.3) Type of contract

Services

II.1.4) Short description

Albyn Housing Society are seeking contractors to carry out responsive repairs, voids repairs and minor aids and adaptations across their 3,686 properties in the Scottish Highlands. The framework is split into lots; plumbing, joinery, electrical, painting and decorating, roofing, general builder, specialist cleaning and multi-trade.

Albyn are keen to ensure accessibility by all contractors and have engaged a procurement and bid consultant to assist with this procurement. The consultant will be hosting an online workshop where there will be a full walkthrough of what tenderers are required to do.

II.1.5) Estimated total value

Value excluding VAT: £9,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Plumbing

Lot No

1

II.2.2) Additional CPV code(s)

  • 45330000 - Plumbing and sanitary works

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Plus one year optional extension to 30 April 2028

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Joinery

Lot No

2

II.2.2) Additional CPV code(s)

  • 45421000 - Joinery work

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Plus optional 1 year extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Electrical works

Lot No

3

II.2.2) Additional CPV code(s)

  • 45310000 - Electrical installation work

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Optional 1 year extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Painting and decorating

Lot No

4

II.2.2) Additional CPV code(s)

  • 45442100 - Painting work
  • 79931000 - Interior decorating services

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 year optional extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Roofing works

Lot No

5

II.2.2) Additional CPV code(s)

  • 45260000 - Roof works and other special trade construction works

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 year optional extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

General builder works

Lot No

6

II.2.2) Additional CPV code(s)

  • 45210000 - Building construction work

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 year optional extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Specialist cleaning

Lot No

7

II.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 year optional extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Multi-trade

Lot No

8

II.2.2) Additional CPV code(s)

  • 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes
  • UKM6 - Highlands and Islands

II.2.4) Description of the procurement

Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.

Contractors will indicate which areas of the Scottish Highlands they can service.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 year optional extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There may be mini-competitions carried out under this framework for larger pieces of work

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Electrical works - contractors must be members of NICEIC or SELECT

III.1.2) Economic and financial standing

List and brief description of selection criteria

Public liability insurance GBP 5 million

Employers liability insurance GBP 5 million unless exempt

III.1.3) Technical and professional ability

List and brief description of selection criteria

Must hold Health & Safety SSIP accreditation e.g. Safe Contractor, CHAS or Constructionline OR commit to achieving this within the first 12 months of the award of the Framework

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Emergency orders completed within 8 hours

Urgent orders completed within 2 working days

Routine orders completed within 10 working days

All work to be completed on time and to the quality standards required

All contractors are required to progress health & safety accreditation, and work with the Society to achieve a bespoke schedule of rates


Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

18 March 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

18 March 2024

Local time

12:00pm


Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 6 months prior to contract expiry

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Community Benefits to the value of 1% of works orders will be part of the contract

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=757737.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Contractors will be required to contribute Community Benefits of a minimum of 1% of works order values

(SC Ref:757737)

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff Court

Aberdeen

Country

United Kingdom