Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Fife Housing Group

7 Pitreavie Court, Pitreavie Business Park

Dunfermline

KY11 8UU

Contact

David Carruthers

Email

David.Carruthers [at] fifehg.org.uk

Telephone

+44 1383606162

Country

United Kingdom

NUTS code

UKM72 - Clackmannanshire and Fife

Internet address(es)

Main address

http://www.fifehg.org.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11022

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Annual Gas Safety Inspections, Servicing & Maintenance of Landlord’s Gas Appliances 2024 - 2029

Reference number

FHG/DC/0324/1

II.1.2) Main CPV code

• 50531200 - Gas appliance maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The services and works to be undertaken, hereinafter referred to as the Works, comprises of a measured term maintenance contract for:

 An all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract, with provisional associated replacement works, including boilers, CH systems and associated works, to approximately 2539 Fife Housing Employer and 55 YourPlace domestic properties, and 1 commercial office. Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted properties, with quantities varying from time to time, all within Fife split across two lots; ‘East’ and ‘West’:

o The East Area covers predominantly the geographical area from Hill Of Beath to Levenmouth locations; and

o The West Area covers Dunfermline out to the West Fife villages up to Culross.

See Schedule 1, which is the Contract Area with details of addresses.

The services also include the completion of a check (Schedule 12), for every visit undertaken;

 Gas safety checks to properties with gas meters but no gas appliances comprising detector operation/ functionality and temporary heating requirements;

 Gas safety checks to properties with no gas meter comprising detector operation, functionality and temporary heating requirements;

 Inspections, servicing and recording for all properties and office(s): the smoke, heat and CO detectors expiry dates and serial numbers; magna clean/ filter check & clean; check & record inhibitor levels; recording boiler serial numbers; recording meter types and measuring, assessing, and recording visual mould growth locations in properties.

II.1.5) Estimated total value

Value excluding VAT: £2,150,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2) Description

II.2.1) Title

Fife East Area

Lot No

1

II.2.2) Additional CPV code(s)

• 50531200 - Gas appliance maintenance services

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

Main site or place of performance

The East Area covers predominantly the geographical area from Hill Of Beath to Levenmouth locations.

II.2.4) Description of the procurement

An all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract, with provisional associated replacement works, including boilers, CH systems and associated works, to approximately 1200 domestic properties. Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted properties, with quantities varying from time to time.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60%

Cost criterion - Name: Price / Weighting: 40%

II.2.6) Estimated value

Value excluding VAT: £1,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2024

End date

31 July 2027

This contract is subject to renewal

Yes

Description of renewals

2 x 12 month extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fife West Area

Lot No

2

II.2.2) Additional CPV code(s)

• 50531200 - Gas appliance maintenance services

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

Main site or place of performance

The West Area covers Dunfermline out to the West Fife villages up to Culross.

II.2.4) Description of the procurement

An all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract, with provisional associated replacement works, including boilers, CH systems and associated works, to approximately 1349 domestic properties and 1 office. Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted properties, with quantities varying from time to time.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60%

Cost criterion - Name: Price / Weighting: 40%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2024

End date

31 July 2027

This contract is subject to renewal

Yes

Description of renewals

2 x 12 month externsions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Refer to the SPD and Specification of Works pages 8-10:

Minimum standards to be maintained for contractors delivering the services and works include:

Gas Safe registration, relevant to the requirements of this contract, at both company and operative level; Gas Engineers delivering the services must be GasSafe registered and hold the Full Domestic ACS qualification; All operatives delivering the services must be UKATA [or equal] asbestos awareness trained; Detector installers delivering the services must be certified Aico 'Expert Installer LD2 CPD trained' or equivalent.

Company accreditation for compliance should be UKAS or equivalent accredited for BS EN ISO 9001 Quality Management, 14001 Environmental Management and 45001 Occupational Health & Safety. For micro and small SME companies, demonstrating that you have a robust and auditable system in place will suffice.

Contractors must have successfully met the assessment requirements of, and be registered with, a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP), such as CHAS, Constructionline etc. Ideally be PAS 2030 certified for requirements covering contractors installing energy efficiency measures into existing building stock under government funded schemes.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

Reference to the relevant law, regulation or administrative provision:

GasSafe registered heating engineers

III.2.2) Contract performance conditions

Refer to the Specification of Works (Contract and ITT Document).

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 April 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

8 April 2024

Local time

1:00pm

Place

Fife Housing Group

7 Pitreavie Court

Pitreavie Business Park

Dunfermline

Fife

KY11 8UU

Information about authorised persons and opening procedure

Authorised staff in accordance with Fife Housing Group's internal procurement procedures.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Refer to 'Instructions and Contract criteria' within the Specification of Works, see pages 3-16.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=760542.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

See procurement documents.

(SC Ref:760542)

VI.4) Procedures for review

VI.4.1) Review body

Dunfermline Sheriff Court

Sheriff Court House, 1/6 Carnegie Drive

Dunfermline

KY12 7HJ

Email

dunfermline [at] scotcourts.gov.uk

Telephone

+44 1383724666

Country

United Kingdom

Internet address

https://www.scotcourts.gov.uk/the-courts/court-locations/dunfermline-sheriff-court-and-justice-of-the-peace-court

VI.4.2) Body responsible for mediation procedures

Royal Institution of Chartered Surveyors

10 Charlotte Square

Edinburgh

EH2 4DR

Email

contactrics [at] rics.org

Telephone

+44 1312257078

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

Royal Institution of Chartered Surveyors

10 Charlotte Square

Edinburgh

EH2 4DR

Email

contactrics [at] rics.org

Telephone

+44 1312257078

Country

United Kingdom

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