Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Kent County Council

Invicta House

Maidstone

ME14 1XX

Contact

Mr Joseph Kay

Email

Joseph.Kay [at] kent.gov.uk

Telephone

+44 3000411394

Country

United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address

http://www.kent.gov.uk

Buyer's address

http://www.kent.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.kentbusinessportal.org.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.kentbusinessportal.org.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SC240006 Abnormal Loads Procurement

Reference number

DN707476

II.1.2) Main CPV code

• 71311000 - Civil engineering consultancy services

II.1.3) Type of contract

Services

II.1.4) Short description

This project is for the procurement of an Abnormal Loads Notification Processing System. When carrying an abnormal load, Hauliers are required to notify the police, highways, and bridge authorities regarding the movement of abnormal loads around the road network. The hauliers have historically notified the relevant parties using “Cascade’s Abhaulier system, “National Highway’s Esdal system” or via direct communication. These systems allow for the routes to be checked by the asset owner (or a delegated third party) to ensure the proposed route is suitable and safe to carry the abnormal load.

The KCC is using a one-stage 30 day open tender to identify the most suitable supplier/service provider.

Requirements and needs of the service:

The contract is to include all updates, improvements and upgrades to the service throughout its duration.

The service must have the capacity to process up to and in excess of 3,500 Abnormal Load notification requests per month.

A full list of service requirements can be found in Schedule 2 of the "Terms and Conditions" document

The KCC is looking to outsource the service to a single supplier. It is necessary to continue to outsource the service as the KCC does not have the capacity to manage it within its current structure.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

The Kent County Council (KCC) is looking to obtain the services of software that can process the management and checking of abnormal load notifications/movements across KCC’s publicly maintainable road network. The software must provide a fully comprehensive system that can confidently manage an average of 3200 abnormal load notifications per month (capacity for additional requests as required). The system will be providing a statutory service that is vital to protect the structural integrity of assets, typically bridges, on Kents road network. It is anticipated that the supplier will be expected to deliver the contract across a 5-year period. This will consist of a 3-year initial term with an additional 2x1-year extension option.

Further Information can be found in Schedule 2 of the "Terms and Conditions document.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

15 April 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

15 April 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

The Kent County Council

County Hall

Maidstone

ME14 1XQ

Country

United Kingdom

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