Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Tangmere Parish Council

Malcolm Road, Tangmere

Chichester

PO20 2HS

Contact

Mrs Caroline Davison

Email

clerk [at] tangmere-pc.gov.uk

Telephone

+44 1243940800

Country

United Kingdom

NUTS code

UKJ27 - West Sussex (South West)

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://tangmere-pc.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://tangmere-pc.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Resurfacing of Village Centre Carpark with block paving

Reference number

001/2023

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

Background

There is a large car park area located at the Tangmere Village Centre for users of the Village Centre and the Recreation Field as well as staff members of Tangmere Parish Council. The car park is accessed from Malcolm Road and provides parking capacity for up to approximately 65 motor vehicles. The car park is also used for visitors to the dental practice adjacent to the Village Centre.

Currently the majority of the car park is finished in pea gravel/aggregate with the existing surface having been in place since the opening of the VC. There is a tarmac area on the western side of the carpark closest to the main entrance to the Village Centre and this has several disabled parking bays. To the east of the car park cars frequently park on the grass areas to increase capacity. The pea gravel/aggregate is not easy to push children's buggies or wheelchairs across.

Following any precipitation, the water forms large puddles across the whole surface of the car park which do not readily drain away. Potholes regularly form in the surface which require infilling to maintain a surface which is safe for vehicles and pedestrian.

Proposed Works

It was recognised several years ago that the carpark needed to be resurfaced in a suitable porous material. It was agreed that the preferred surface material was block paving laid on a suitable three-layer support system (subgrade; subbase and base).

Plans have been drawn up and planning permission has been obtained for the works.

The works are scheduled to be funded using S106 Community Facilities Funding

II.1.5) Estimated total value

Value excluding VAT: £340,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ - South East (England)

Main site or place of performance

Tangmere Village Centre carpark adjacent to the Village Centre

II.2.4) Description of the procurement

Background

There is a large car park area located at the Tangmere Village Centre for users of the Village Centre and the Recreation Field as well as staff members of Tangmere Parish Council. The car park is accessed from Malcolm Road and provides parking capacity for up to approximately 65 motor vehicles. The car park is also used for visitors to the dental practice adjacent to the Village Centre.

Currently the majority of the car park is finished in pea gravel/aggregate with the existing surface having been in place since the opening of the VC. There is a tarmac area on the western side of the carpark closest to the main entrance to the Village Centre and this has several disabled parking bays. To the east of the car park cars frequently park on the grass areas to increase capacity. The pea gravel/aggregate is not easy to push children's buggies or wheelchairs across.

Following any precipitation, the water forms large puddles across the whole surface of the car park which do not readily drain away. Potholes regularly form in the surface which require infilling to maintain a surface which is safe for vehicles and pedestrian.

Proposed Works

It was recognised several years ago that the carpark needed to be resurfaced in a suitable porous material. It was agreed that the preferred surface material was block paving laid on a suitable three-layer support system (subgrade; subbase and base). Plans were drawn up and planning permission was sought for these works however the necessary funds were not available at the time to further progress with the project. The planning permission has since lapsed.

The Parish Council now wish to progress with the surfacing works using S106 Community Facility funding.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £340,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 June 2024

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options

Start date for Delivery

Delivery in two phases dependent on final costings

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

7 May 2024

Local time

5:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 May 2024

Local time

9:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Tangmere Parish Council

Malcolm Road, Tangmere

Chichester

PO20 2HS

Email

clerk [at] tangmere-pc.gov.uk

Telephone

+44 1243940800

Country

United Kingdom

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