Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Midlothian Council

Midlothian House, Buccleuch Street

Dalkeith

EH22 1DN

Contact

Barbara Foxwell

Email

Barbara.Foxwell [at] midlothian.gov.uk

Telephone

+44 1312707500

Country

United Kingdom

NUTS code

UKM73 - East Lothian and Midlothian

Internet address(es)

Main address

http://www.midlothian.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Additional Resources for Winter Maintenance

Reference number

MID/23/81

II.1.2) Main CPV code

• 34143000 - Winter-maintenance vehicles

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Authority seeks to establish a Framework Agreement with a number of suppliers for the supply of labour, vehicles and plant as per the specification to assist in the delivery of the Winter Service based at Fushiebridge Depot, Gorebridge. The contract will be split into lots and bidders are invitied to apply for one or more lots. The lots available are:

Lot 1 - Hand Clearing (including Transport and Equipment,

Lot 2 - Bulk Gritters (inclusive of Driver),

Lot 3 - Operated Plant,

Lot 4 - HGV Drivers,

Lot 5 - Plant and Vehicles - hired

II.1.5) Estimated total value

Value excluding VAT: £400,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
5

II.2) Description

II.2.1) Title

HGV Drivers

Lot No

4

II.2.2) Additional CPV code(s)

• 34143000 - Winter-maintenance vehicles
• 34144400 - Road-maintenance vehicles
• 34144440 - Gritter vehicles
• 60182000 - Hire of industrial vehicles with driver
• 60181000 - Hire of trucks with driver
• 79620000 - Supply services of personnel including temporary staff

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

Midlothian

II.2.4) Description of the procurement

Required to operate winter maintenance vehicles including gritters with front-mounted scrapers.

HGV Drivers are to be suitably skilled and experienced in the works.

II.2.5) Award criteria

Quality criterion - Name: General questions / Weighting: 24

Quality criterion - Name: Lot specific questions / Weighting: 36

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Hand Clearing - (including associated transport and equipment)

Lot No

1

II.2.2) Additional CPV code(s)

• 34143000 - Winter-maintenance vehicles
• 37411000 - Winter equipments
• 44113910 - Winter-maintenance materials
• 50230000 - Repair, maintenance and associated services related to roads and other equipment
• 45233139 - Highway maintenance work
• 63712200 - Highway operation services

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

Midlothian

II.2.4) Description of the procurement

For use to support with hand clearing of snow and hand gritting in areas where it is not appropriate for vehicle access.

The labour resource will be the provision of 3 and 2 person crews. The number of crews required will vary dependent upon demand and weather conditions.

The transport requirements are for pick-ups and/or vans with trailers capable of taking up to 1 tonne of salt / grit for clearing snow from footways or spread salt as instructed by MCRS.

The Authority also has a requirement for additional labour crews to be provided with a mini-excavator to support snow and ice clearing activities.

All transport provided must be fully road legal, complying to VOSA requirements.

The labour force required must be suitably skilled and experienced in the works they will be undertaking.

II.2.5) Award criteria

Quality criterion - Name: General questions / Weighting: 24

Quality criterion - Name: Lot specific questions / Weighting: 36

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Bulk Gritters - (inclusive of Driver)

Lot No

2

II.2.2) Additional CPV code(s)

• 34144440 - Gritter vehicles
• 34143000 - Winter-maintenance vehicles
• 45233139 - Highway maintenance work
• 63712200 - Highway operation services
• 34144400 - Road-maintenance vehicles
• 34920000 - Road equipment
• 34921000 - Road-maintenance equipment

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

Midlothian

II.2.4) Description of the procurement

The supply of bulk gritters inclusive of driver to support the Authority's own in-house resources at times when demand is in excess of the available resources.

All gritters must be fully road legal, complying to VOSA requirements.

II.2.5) Award criteria

Quality criterion - Name: General questions / Weighting: 24

Quality criterion - Name: Lot specific questions / Weighting: 36

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Operated Plant

Lot No

3

II.2.2) Additional CPV code(s)

• 34143000 - Winter-maintenance vehicles
• 44113910 - Winter-maintenance materials
• 37411000 - Winter equipments
• 45233139 - Highway maintenance work
• 34100000 - Motor vehicles
• 34113200 - All-terrain vehicles
• 34114000 - Specialist vehicles
• 34144400 - Road-maintenance vehicles
• 60182000 - Hire of industrial vehicles with driver

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

Midlothian

II.2.4) Description of the procurement

The supply of operated plant and vehicles for deployment in winter maintenance activities in support of the Authority's own internal resources.

All operated plant and vehicles must be fit for purpose and in proper working order.

II.2.5) Award criteria

Quality criterion - Name: General questions / Weighting: 24

Quality criterion - Name: Lot specific questions / Weighting: 36

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Plant and Vehicles - hired

Lot No

5

II.2.2) Additional CPV code(s)

• 34100000 - Motor vehicles
• 34113000 - 4-wheel-drive vehicles
• 34113200 - All-terrain vehicles
• 34113300 - Off-road vehicles
• 34114000 - Specialist vehicles
• 34143000 - Winter-maintenance vehicles
• 34144000 - Special-purpose motor vehicles
• 34144430 - Road-sweeping vehicles
• 34144440 - Gritter vehicles

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

Midlothian

II.2.4) Description of the procurement

The supply of appropriate vehicles and plant for use by the Authority in its winter maintenance activities.

All hired plant and vehicles must be fit for purpose and in proper working order.

II.2.5) Award criteria

Quality criterion - Name: General questions / Weighting: 24

Quality criterion - Name: Lot specific questions / Weighting: 36

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Tenderer may submit details of additional plant and equipment not listed in the tender documents that may be useful for various winter maintenance activities.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the Country in which they are established.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

List and brief description of selection criteria

Selection criteria as stated in the procurement documents.

Minimum level(s) of standards possibly required

All vehicles should have all legal certifications such as MOT, servicing and road tax in place.

Gritters required to be supplied with a valid calibration certification.

If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 25

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

29 April 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

29 April 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.

All questions must be raised using the provided Question & Answer facility within this notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761998.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:761998)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=761998

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Sheriff Court House, 27 Chambers Street

Edinburgh

EH1 1LB

Telephone

+44 1312252525

Country

United Kingdom

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