Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Cardiff University

Procurement Services, McKenzie House, 30-36 Newport Road

Cardiff

CF24 0DE

Email

Pricejk [at] cardiff.ac.uk

Telephone

+44 2920879648

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of Fire Doors with option to fit at Talybont Court

Reference number

CU.1576.JP

II.1.2) Main CPV code

• 44221220 - Fire doors

II.1.3) Type of contract

Supplies

II.1.4) Short description

This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.

The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets

The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.

The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.

The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)

It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.

Tender package has been divided into 3no. lots as summarised below:-

Lot 1 Talybont North – supply only (188No. doors)

Lot 2 Talybont Court & Talybont South House 15 – Supply and fit (157No. doors)

Lot 3 – AtkinsRéalis doors – supply only (127No. doors)

II.1.5) Estimated total value

Value excluding VAT: £989,918

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
3

II.2) Description

II.2.1) Title

Talybont North (Supply only)

Lot No

1

II.2.2) Additional CPV code(s)

• 44221220 - Fire doors

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.

The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets

The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.

The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.

The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)

It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.

Tender package has been divided into 3no. lots as summarised below:-

Lot 1 Talybont North – supply only (188No. doors)

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Cost criterion - Name: Price / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

22 May 2024

End date

1 August 2024

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Talybont Court & Talybont South House 15 Supply and fit

Lot No

2

II.2.2) Additional CPV code(s)

• 44221220 - Fire doors

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.

The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets

The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.

The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.

The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)

It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.

Tender package has been divided into 3no. lots as summarised below:-

Lot 2 Talybont Court & Talybont South House 15 – Supply and fit (157No. doors)

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Cost criterion - Name: Price / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

22 May 2024

End date

1 August 2024

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

AtkinsRéalis doors – supply only

Lot No

3

II.2.2) Additional CPV code(s)

• 44221220 - Fire doors

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.

The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets

The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.

The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.

The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)

It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.

Tender package has been divided into 3no. lots as summarised below

Lot 3 – AtkinsRéalis doors – supply only (127No. doors)

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Cost criterion - Name: Price / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

22 May 2024

End date

1 August 2024

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

Accelerated procedure

Justification:

It is understood that Fire door set lead times are currently 6 – 8 weeks. This period is on top off site specific measurement surveys off the proposed 466 doors, this will need careful planning with residences as the blocks are currently occupied and exam periods are imminent.

The proposed replacement programme will start on the 27th June 2024 when the existing door sets will be removed and new certified door sets will begin to be installed by the appointed main contractor.

To safeguard the programme and ensure that new door sets are measured, manufactured and delivered to the main contractor carrying out this years summer works programme.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 April 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

19 April 2024

Local time

12:00pm

Place

Cardiff University

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The University reserves the right to award the contract in whole or in part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140299.

(WA Ref:140299)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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