Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

EFFICIENCY EAST MIDLANDS LIMITED

Unit 3 Maisies Way

Alfreton

DE55 2DS

Contact

Jonathan

Email

tenders [at] eem.org.uk

Telephone

+44 1246395610

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

07762614

Internet address(es)

Main address

https://eem.org.uk/

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EEM0070 Roofing Replacement and Roofing Repairs Framework

Reference number

EEM0070

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 340 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia-Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following websites addresses:

(https://www.westworks.org.uk)

(https://www.southeastconsortium.org.uk)

(https://www.advantagesouthwest.co.uk)

EEM are conducting this tender exercise to procure a Roofing Replacement and Roofing Repairs Services Framework to replace our existing Framework which will expires in July 2024. The Framework will provide EEM Members with a provision for their Roofing Services covering both Domestic & Commercial properties to help members deliver a roofing solution. The Framework agreement will be for a period of 48 months, running from Monday 29th July 2024 to 28th July 2028. It is expected that a maximum of 8 Contractors may be appointed onto each of the geographical sublots, (Midlands & National) of the Framework, ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in. The Framework requires EEM to covers England & Wales under the following sublots:

Lot 1 Roofing Replacement, Sublot 1 Midlands and Sublot 2 National Coverage.

Lot 2 Roofing Repairs, Sublot 1 Midlands and Sublot 2 National Coverage.

Ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in. For further in further information please visit https://www.delta-esourcing.com/ to view the tender documents via Tenderbox access code SC865AR6S5. Contracting Authorities can use a Direct Selection or Mini Competition to appoint a Contractor and only the Contractor who sit on the relevant geographical sublots, the Contracting Authority is looking to use can participate in the selection process. further details and guidance on the lot Structure for this Framework can be located within Part A of the tender documentation.

II.1.5) Estimated total value

Value excluding VAT: £200,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

II.2.1) Title

Lot 1 Roofing Replacement Works Framework

Lot No

1

II.2.2) Additional CPV code(s)

• 44112400 - Roof
• 45261200 - Roof-covering and roof-painting work
• 45261210 - Roof-covering work
• 45261211 - Roof-tiling work
• 45261212 - Roof-slating work
• 45261214 - Bituminous roof-covering work
• 45261300 - Flashing and guttering work
• 45261310 - Flashing work
• 45261400 - Sheeting work
• 45261410 - Roof insulation work
• 45261900 - Roof repair and maintenance work
• 45261910 - Roof repair
• 45261920 - Roof maintenance work

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)
• UKL - Wales

II.2.4) Description of the procurement

The Roofing Replacement Framework will require a suitable contractor to be able to work on all types of roofing solutions which may include the following as the most common but not limited to:

• Hip. A hip roof has slopes on all of its sides.

• Gable. A gable roof features two sloping sides that meet at the top to form a ridge.

• Flat. A flat roof has an extremely low pitch and is almost horizontally level.

Minimum Competence Requirements

The framework has a minimum competence requirements for contractors to able to carry out the roofing works.

• Level 2 NVQ in Roofing Occupations (Construction)

• Level 2 Apprenticeship in Roofing Occupations.

• Specialist Applied Skills Programme (SAP) - an 18-month long new entrant training programme.

• NVQ Level 3 Diploma in Roofing Occupations

• NVQ Level 2 in Built Up Bituminous Roofing

The contractor is to ensure they fully understand the requirements before carrying out any work on site, ensuring all materials and specifications to be fully met with the member. The contractor is expected to handle store and fix underlay, battens, tile, fittings, and accessories neatly and securely to manufacturer's recommendations to make the whole roof sound and weather tight at the earliest opportunity. Repair any defects as quickly as practicable to minimise damage and nuisance.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Interview & Presentation / Weighting: 30

Cost criterion - Name: Schedule of Rates / Weighting: 30

Cost criterion - Name: Additional Schedule of Rates / Weighting: 15

Cost criterion - Name: Scenario Pricing Sheet / Weighting: 10

Cost criterion - Name: Call Out Rates / Weighting: 5

II.2.6) Estimated value

Value excluding VAT: £125,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at the conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreements. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the framework. EEM reserves the right to appoint less than the number stated. This framework is being procured by Efficiency East Midlands (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this Framework Agreement as authorised users:

1) any member of EEM which for the avoidance of doubt currently includes 3 partner consortia

West Works (https://www.westworks.org.uk)

Advantage South West (https://www.advantagesouthwest.co.uk) and South East Consortium (https://www.southeastconsortium.org.uk)

All full list of current members is available at

www.eem.org.uk (https://eem.org.uk)

2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the ITT documents.

II.2) Description

II.2.1) Title

EEM0070 Lot 2 Roofing Repairs Framework

Lot No

2

II.2.2) Additional CPV code(s)

• 44112400 - Roof
• 45261210 - Roof-covering work
• 45261211 - Roof-tiling work
• 45261212 - Roof-slating work
• 45261214 - Bituminous roof-covering work
• 45261300 - Flashing and guttering work
• 45261310 - Flashing work
• 45261320 - Guttering work
• 45261410 - Roof insulation work
• 45261900 - Roof repair and maintenance work
• 45261910 - Roof repair
• 45261920 - Roof maintenance work

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)
• UKL - Wales

II.2.4) Description of the procurement

The Roofing Repairs scope, will require a suitable contractor to work on various types of roofing solutions that requires a repair including the below types of roofs but not limited to:

• Hip. A hip roof has slopes on all of its sides. ...

• Gable. A gable roof features two sloping sides that meet at the top to form a ridge.

• Flat. A flat roof has an extremely low pitch and is almost horizontally level.

Minimum Competence Requirements

The framework has a minimum competence requirements for contractors to able to carry out the roofing works.

• Level 2 NVQ in Roofing Occupations (Construction)

• Level 2 Apprenticeship in Roofing Occupations.

• Specialist Applied Skills Programme (SAP) - an 18-month long new entrant training programme.

• NVQ Level 2 in Built Up Bituminous Roofing

• Experience small roof repairs specialist

The contractor will be expected to be carry out a range of small roofing repairs as when required during working hours and covering out of hours. The main objective of carrying out a roofing repair is to make sure the roof is safe and watertight as a full or temporary repairs to the affected area.

The following list of repairs are typically a small roof repairs but not limited to:

• Replace roofing tile/s including all types.

• Replace / repair underfelt within defective area.

• Replace defective cement joints or pointing up.

• Replace / repair lead joints and flashing.

• Replace / repair defective fascia & soffit boards.

• Replace / repair defective rain water goods.

• Replace / repair flat roofing membrane.

• Replace / repair flat roofing joints and pointing up.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Interview & Presentation / Weighting: 30

Cost criterion - Name: Schedule of Rates / Weighting: 35

Cost criterion - Name: Scenario Pricing Sheet / Weighting: 10

Cost criterion - Name: Call Out Rates / Weighting: 5

Cost criterion - Name: Additional Schedule of Rates / Weighting: 10

II.2.6) Estimated value

Value excluding VAT: £75,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at the conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreements. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the framework. EEM reserves the right to appoint less than the number stated. This framework is being procured by Efficiency East Midlands (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this Framework Agreement as authorised users:

1) any member of EEM which for the avoidance of doubt currently includes 3 partner consortia

West Works (https://www.westworks.org.uk)

Advantage South West (https://www.advantagesouthwest.co.uk) and South East Consortium (https://www.southeastconsortium.org.uk)

All full list of current members is available at

www.eem.org.uk (https://eem.org.uk)

2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the ITT documents.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

as described within the tender documents.

Minimum level(s) of standards possibly required

as described within the tender documents.

III.1.3) Technical and professional ability

List and brief description of selection criteria

as described within the tender documents.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 May 2024

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

22 May 2024

Local time

3:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

The Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

The Cabinet Office

Correspondence Team, Cabinet Office, Whitehall

London

SW1A 2AS

Country

United Kingdom

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