Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Cloch Housing Association

19 Bogle Street

Greenock

PA15 1ER

Contact

David Burrows

Email

dburrows [at] clochhousing.org.uk

Telephone

+44 1475783637

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

http://www.clochhousing.org.uk

I.4) Type of the contracting authority

Other type

Registered Social Landlord

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cloch Housing Association - Two Year Landscape Maintenance Contract 2024-2026

II.1.2) Main CPV code

• 71421000 - Landscape gardening services

II.1.3) Type of contract

Services

II.1.4) Short description

The Contract will principally comprise litter picking, grass cutting, shrub bed, hedging and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Greenock, Inverkip and Port Glasgow, Inverclyde to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas.

The commencement date for the Measured Term Contract is currently estimated to be 1st March 2024 and the completion date is 28th February 2026.

Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document F), it is intended that the Contract will be extended on an annual basis by a maximum of three further years until 2029. Orders for future landscape maintenance services may be placed by Cloch Housing Association during Years Three, Four and Five, or at any point until expiry of the Measured Term Contract (maximum of five years from the date of entering into the Contract).

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £126,531.20 / Highest offer: £212,394.21 taken into consideration

II.2) Description

II.2.2) Additional CPV code(s)

• 77314000 - Grounds maintenance services

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Greenock, Port Glasgow and Inverkip, Inverclyde

II.2.4) Description of the procurement

The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.

Bidders are also advised that Cloch Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Cloch Housing Association’s landscape maintenance requirements contained within the tender documentation and challenges of undertaking the landscape maintenance in particular estates including areas of the estates with embankments that will be maintained during the Contract.

The Meet the Buyer/Site Visit Event will be attended A.D.A Construction Consultants and the person from Cloch Housing Association that is currently responsible for the management of the landscape maintenance Contract. The Meet the Buyer/Site Visit Event will commence at 10am GMT on Friday 1st December at the junction of Irwin Street/Gibshill Road. The Meet the Buyer/Site Visit Event will involve visits to the following estates in sequence;

1. Irwin Street/Lansbury Street/Poplar Street

2. Clynder Road/Aberfoyle Road

3. Clydeview Road/Whinhill Cresent (back gardens)

4. Lyle Street (Wellpark area) backcourts of tenement flats

To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks [at] ada-cc.co.uk not later than 12noon GMT on Thursday 30th November 2023. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to four delegates.

Bidders are also advised that Cloch Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Bidders are also advised that free of charge on street parking is available at each of the sites/estates.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

SPD (Scotland) v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for

each subcontractor.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-034415

Section V. Award of contract

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

1 April 2024

V.2.2) Information about tenders

Number of tenders received: 5

Number of tenders received from SMEs: 5

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 5

Number of tenders received by electronic means: 5

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Caledonian Maintenance Services Ltd

68 Bogmoor Place, Shieldhall

Glasgow

G51 4SN

Telephone

+44 1414457950

Country

United Kingdom

NUTS code

• UKM82 - Glasgow City

The contractor is an SME

Yes

V.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £126,531.20 / Highest offer: £212,394.21 taken into consideration

Section VI. Complementary information

VI.3) Additional information

(SC Ref:764900)

VI.4) Procedures for review

VI.4.1) Review body

Greenock Sheriff Court and Justice of the Peace Court

Greenock

Country

United Kingdom

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