Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Contact

Lisa Evans

Email

procurement [at] swansea.gov.uk

Telephone

+44 7966230649

Country

United Kingdom

NUTS code

UKL18 - Swansea

Internet address(es)

Main address

http://www.swansea.gov.uk/dobusiness

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://etenderwales.bravosolution.co.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

http://etenderwales.bravosolution.co.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract For The Provision Of Long-Term JCB Teletruk (Or Equivalent Type Machines) Hire With Maintenance

Reference number

CCS/23/415

II.1.2) Main CPV code

• 42415000 - Forklift trucks, works trucks, railway-station platforms tractors

II.1.3) Type of contract

Supplies

II.1.4) Short description

Swansea council are tendering for the hire of 3 nr NEW 35-26D 4X4 JCB Teletruks or equivalent type/model machines with attachments for long term for use at the waste transfer site.

These vehicles will be replacement for our existing teletruks on a like for like basis. The anticipated running hours each Teletruk is 30 hours per week, 1,500 hours annually. Tenderers are invited to visit site to see our operations to ensure vehicle proposed will be fit for purpose.

Service required at 500 hours, hirer to email at least 48 hours before to arrange site visit to carry out maintenance.

A demo vehicle will be required for the plant specified to ensure it fits our operational needs.

Machine to be supplied with solid Tyres, the replacement of worn tyres lies with the supplier. Cost to be built into overall hire costs.

II.1.5) Estimated total value

Value excluding VAT: £0.01

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42415000 - Forklift trucks, works trucks, railway-station platforms tractors
• 42415110 - Forklift trucks
• 42415100 - Lifting trucks
• 42418000 - Lifting, handling, loading or unloading machinery
• 42410000 - Lifting and handling equipment

II.2.3) Place of performance

NUTS codes

• UKL18 - Swansea

Main site or place of performance

Swansea

II.2.4) Description of the procurement

Swansea council are tendering for the hire of 3 nr NEW 35-26D 4X4 JCB Teletruks or equivalent type/model machines with attachments for long term for use at the waste transfer site.

These vehicles will be replacement for our existing teletruks on a like for like basis. The anticipated running hours each Teletruk is 30 hours per week, 1,500 hours annually. Tenderers are invited to visit site to see our operations to ensure vehicle proposed will be fit for purpose.

Service required at 500 hours, hirer to email at least 48 hours before to arrange site visit to carry out maintenance.

A demo vehicle will be required for the plant specified to ensure it fits our operational needs.

Machine to be supplied with solid Tyres, the replacement of worn tyres lies with the supplier. Cost to be built into overall hire costs.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Contract Period: 3 Years From 07/2024 – 07/2027

(With The Option To Extend For Up To A Further 12 Months )

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Tenderers are required to submit specification sheets for all vehicles and attachments proposed.

All defects to be rectified within 24 hours. In event of mechanical failure, hirer will attempt to repair machine within 24 hours, or supply an alternative machine within 48 hours.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please See Tender Documentation

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 June 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 June 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help [at] bravosolution.co.uk

— Phone: +44 8003684850

Thanks

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141208

(WA Ref:141208)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Email

procurement [at] swansea.gov.uk

Country

United Kingdom

Internet address

http://www.swansea.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Email

procurement [at] swansea.gov.uk

Country

United Kingdom

Internet address

https://www.swansea.gov.uk/procurement

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