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Tue May 21 2024

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Construction Contract Leads

United Kingdom

Category Services

Type

No. of Lots 4

Status Active

Published 15th May 2024

Tender Details
Referenceocds-h6vhtk-0459e2
Common Procurement VocabularyVehicle-fleet management services
Procurement MethodNegotiated procedure with prior call for competition
Value£11,591,600
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United Kingdom

Category Services

Type

No. of Lots 4

Status Active

Published 15th May 2024

Tender Details
Referenceocds-h6vhtk-0459e2
Common Procurement VocabularyVehicle-fleet management services
Procurement MethodNegotiated procedure with prior call for competition
Value£11,591,600

Section I: Contracting entity

I.1) Name and addresses

FIRST RAIL HOLDINGS LIMITED

8th Floor,The Point, 37 North Wharf Road

LONDON

W21AF

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UKI32 - Westminster

Companies House

05154485

Internet address(es)

Main address

http://www.firstgroupplc.com

I.1) Name and addresses

First Greater Western Limited

Milford House, 1 Milford Street, Swindon, Wiltshire, SN1 1HL

Swindon, Wiltshire

SN1 1HL

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

05113733

Internet address(es)

Main address

https://www.gwr.com/

I.1) Name and addresses

FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR)

8th Floor, The Point, 37 North Wharf Road, London W2 1AF

London

W2 1AF

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

07900320

Internet address(es)

Main address

https://www.southwesternrailway.com/

I.1) Name and addresses

Tram Operations Limited (TOL)

Tramlink Depot, Coomber Way, Croydon, CR0 4TQ

Croydon

CR0 4TQ

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

03097532

Internet address(es)

Main address

https://www.tramoperationsltd.com/

I.1) Name and addresses

FIRSTBUS (SOUTH) LIMITED

8th Floor, The Point, 37 North Wharf Road, London W2 1AF

London

W2 1AF

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

03261587

Internet address(es)

Main address

https://www.firstbus.co.uk/about-us/our-companies

I.1) Name and addresses

FIRSTBUS (NORTH) LIMITED

8th Floor, The Point, 37 North Wharf Road, London W2 1AF

London

W2 1AF

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

03261484

Internet address(es)

Main address

https://www.firstbus.co.uk/about-us/our-companies

I.1) Name and addresses

FIRST SOUTH YORKSHIRE LIMITED

Olive Grove, Sheffield, South Yorkshire, United Kingdom, S2 3GA

South Yorkshire

S2 3GA

Contact

Maria Banuls

Email

maria.banuls [at] firstrail.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

02332529

Internet address(es)

Main address

https://www.firstbus.co.uk/about-us/our-companies

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://redirect.transaxions.com/events/CkOkO

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://redirect.transaxions.com/events/CkOkO

I.6) Main activity

Railway services


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Leased Ancillary Vehicles and Fuel Card Management

II.1.2) Main CPV code

  • 50111100 - Vehicle-fleet management services

II.1.3) Type of contract

Services

II.1.4) Short description

Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland:

● First Bus (North) and (South) Limited (Bus)

● First Greater Western Limited (GWR)

● FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR)

● Tram Operations Limited (TOL)

II.1.5) Estimated total value

Value excluding VAT: £11,591,600

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
4

Maximum number of lots that may be awarded to one tenderer: 4

II.2) Description

II.2.1) Title

Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL)

Lot No

1

II.2.2) Additional CPV code(s)

  • 50111100 - Vehicle-fleet management services

II.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
  • IE - Ireland

II.2.4) Description of the procurement

- Quotation, order and delivery of leased vehicles

- Service and maintenance of leased vehicles:

(a) Breakdown, Roadside Assistance and Recovery Services

(b) Vehicle Downtime

(c) MOT Management

(d) Accident and Fines Management

(e) Insurance Management support

(f) Managing Clients Account

(g) Fleet Management System

- Car/Van short term rental

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £8,229,600

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 2,057,400.00 £, therefore the total estimated contract value is 10,287,000.00 £ for the full 5 year term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Leased Ancillary Vehicles for Bus

Lot No

2

II.2.2) Additional CPV code(s)

  • 50111100 - Vehicle-fleet management services

II.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
  • IE - Ireland

II.2.4) Description of the procurement

- Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract)

- Service and maintenance of leased vehicles:

(a) Breakdown, Roadside Assistance and Recovery Services

(b) Vehicle Downtime

(c) MOT Management

(d) Accident Management

(e) Insurance Management support

(f) Managing Clients Account

(g) Fleet Management System

- Car/Van short term rental

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £4,800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension £1,200,000.00 , therefore the total estimated contract value is 6,000,000 £ for the full 5 year term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL)

Lot No

3

II.2.2) Additional CPV code(s)

  • 50111100 - Vehicle-fleet management services

II.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

II.2.4) Description of the procurement

- Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract)

- Service and maintenance of leased vehicles:

(a) Breakdown, Roadside Assistance and Recovery Services

(b) Vehicle Downtime

(c) MOT Management

(d) Accident and Fines Management

(e) Insurance Management support

(f) Managing Clients Account

(g) Fleet Management System

- Car/Van short term rental

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £3,429,600

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 857,400 £, therefore the total estimated contract value is 4,287,000 £ for the full 5 year term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL)

Lot No

4

II.2.2) Additional CPV code(s)

  • 30163100 - Agency fuel cards
  • 50111110 - Vehicle-fleet-support services

II.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
  • IE - Ireland

II.2.4) Description of the procurement

The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to:

• liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme

• cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft

• issue of new and replacement cards to the driver

- Fuel Card program

• Accepted at a wide range of fuel stations.

• Ability to set spending limits and restrictions.

• Detailed reporting and tracking of fuel expenses.

• Cards valid for different fuel type and for electric vehicles

• Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles.

- Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.)

-Account Management

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £3,362,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 840500 £, therefore the total estimated contract value is 4202500£ for the full 5 year term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No


Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure with prior call for competition

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

14 June 2024

Local time

5:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English


Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

First Rail Holdings Limited

8th Floor, The Point, 37 North Wharf Road, London W2 1AF

London

W2 1AF

Country

United Kingdom