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Sat March 23 2019

Related Information

Building completion work

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
London Borough of Waltham Forest
Waltham Forest Town Hall, Forest Road
E17 4JF
United Kingdom
Contact person: Ms Rosella Ngeh
Telephone: +44 2084964513
NUTS code: UKI53

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Housing Maintenance and Repairs

Reference number: DN338993
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The London Borough of Waltham Forest (“the Authority”) invites Expressions of Interest from suitably qualified and experienced organisations in relation to the Contract for the Provision of Major Works and Repairs Services for Housing. The Authority is conducting this procurement through the competitive dialogue procedure of the Public Contracts Regulations 2015.

The Contract will be for an initial term of 8 years subject to satisfactory performance by the Service Provider against agreed Key Performance Indicators, with options to extend.

II.1.5)Estimated total value
Value excluding VAT: 195 276 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI53
II.2.4)Description of the procurement:

The London Borough of Waltham Forest (LBWF) is seeking expressions of interest from suitably skilled and experienced Service Providers to fulfil the requirements of a new Housing Maintenance and Repairs Contract to its housing portfolio of c.14 000 properties. This will be a TPC 2005 (as amended) Contract, which will run for an initial period of 8 years, with options to extend. Responsive repairs will be undertaken under a Price Per Property (PPP) model and void property works under a Price Per Void (PPV) model. Planned works will be delivered using a blend of archetype, SOR and quotation-based pricing.

LBWF is procuring the new Contract using a Competitive Dialogue procedure, in accordance with the Public Contracts Regulations 2015.

Organisations seeking to participate in the process should complete in full the PAS91 Pre-Qualification Questionnaire and its associated requirements. LBWF will evaluate the returned PAS91 PQQs as set out within the procurement documents and envisages short listing 6 Service Providers to be Invited to Submit Detailed Solutions (ISDS). Following evaluation of the ISDS submissions received, LBWF anticipates inviting 3 Service Providers to participate in Dialogue and submit Final Tenders. Full details are provided in the procurement documents available to download from the London Tenders portal.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Price is not the only award criterion and all criteria are stated only in the procurement documents / Weighting: 0
II.2.6)Estimated value
Value excluding VAT: 195 276 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Please refer to the selection criteria stated in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Following the initial term of 8 years with options to extend.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

London Borough of Waltham Forest has adopted Constructionline, to streamline the procurement and assessment of contractors applying for this opportunity:

If you are already a Verified Gold level member of Constructionline you can provide us with your registration number and then skip the core questions C1, C2, C3, C4, O1, O2, O3 and O4 and go straight to the project-specific supplementary questions at the end of the PAS 91 Pre-Qualification Questionnaire. If you are a verified Silver Member of Constructionline you can provide us with your registration number and then skip the core questions C1, C2, C3, C4 only and ensure you complete O1, O2, O3, O4 and our technical questions.

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate and that you are verified for:

— 45400000 — Building Completion Works,

— 45211310 — Bathroom Construction Work,

— 45232420 — Sewage Work,

— 45232421 — Sewage treatment work,

— 452324423 — Sewage pumping stations and construction works,

— 45261900 — Roof repair and maintenance,

— 45262100 — Scaffolding work,

— 45262330 — Concrete repair work,

— 45262660 — Asbestos-removal work,

— 45311000 — Electrical wiring and fitting work,

— 4532000 — Insulation work,

— 45330000 — Plumbing and sanitary work,

— 45340000 — Fencing railing and safety equipment installation work,

— 45410000 — Plastering work,

— 45421100 — Installation of doors and windows and related components,

— 45421151 — Installation of fitted kitchens,

— 45430000 — Floor and wall covering work,

— 45440000 — Painting and glazing work,

— 50760000 — Repair and maintenance of public conveniences,

— 79512000 — Call Centre and have a 14 507 000,00 GBP or above notation value in place.

Please note it is the bidder’s responsibility to ensure that your profile is valid by the closing date of this advert and meets the requirements of this Notice.

Applications who are not Constructionline members are encouraged to do so as this will simplify the pre-qualification process. To apply to Constructionline in relation to this Contract Notice please contact Grahame Howett on 07712 429820 or by email on

Suppliers who are not Constructionline Members will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements, through the completion of a full questionnaire.

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process.

The Contracting Authority also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

LBWF will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
United Kingdom
VI.5)Date of dispatch of this notice:

Previous Page
Tender Details
StatusContract notice
ProcurementCompetitive dialogue
Award CriteriaThe most economic tender
Date Published17th May 2018
Reference2018/S 093-210195
Main ActivitiesHousing and community amenities
Common Procurement VocabularyBuilding completion work
Bathrooms construction work
Sewage work
Sewage treatment works
Sewage pumping stations construction work
Roof repair and maintenance work
Scaffolding work
Concrete repair work
Asbestos-removal work
Electrical wiring and fitting work
Insulation work
Plumbing and sanitary works
railing and safety equipment installation work
Plastering work
Installation of doors and windows and related components
Installation of fitted kitchens
Floor and wall covering work
Painting and glazing work
Repair and maintenance of public conveniences
Call centre