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Subscription services

Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published18th May 2018
CountryUK
Reference2018/S 094-213508
Main ActivitiesRecreation, culture and religion
Location-
CTypeServices
Common Procurement VocabularySubscription services

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
United Kingdom
Telephone: +44 2079574849
E-mail: stephen.adams@bfi.org.uk
NUTS code: UKI

Internet address(es):

Main address: http://www.bfi.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

BFI Sight and Sound Subscription Services 2018

Reference number: 2018/179
II.1.2)Main CPV code
79980000
II.1.3)Type of contract
Services
II.1.4)Short description:

Sight and Sound is the international film magazine that offers a unique insight into the very best of film culture. We are looking to work with an agency that will have full responsibility for the management of our print and digital subscription services, customer service functions, back issue sales, administration and reporting. We expect the agency to not only provide these core bureau services but also provide evidence of an ability to sustain our subscriptions business into the future by utilizing online platforms and tools to allow the introduction of a more sophisticated and complex subscription offer containing multiple, optional benefits.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79980000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

II.2.4)Description of the procurement:

Sight and Sound is the international film magazine that offers a unique insight into the very best of film culture. Published by the BFI since 1932 the magazine maintains an international reputation as the leading magazine for those with a serious appreciation of global film and TV cultures. Published monthly in print and as a digital edition the magazine has a loyal, demanding and influential subscriber base encompassing film buffs, academics, professionals and VIP readers. We are looking to work with an agency that will have full responsibility for the management of our print and digital subscription services, customer service functions, back issue sales, administration and reporting. We expect the agency to not only provide these core bureau services but also provide evidence of an ability to sustain our subscriptions business into the future by utilizing online platforms and tools to allow the introduction of a more sophisticated and complex subscription offer containing multiple, optional benefits.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 08/08/2018
End: 07/08/2021
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with the option to extend for a further 2 x 1 year periods.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 14/08/2018
IV.2.7)Conditions for opening of tenders
Date: 15/06/2018
Local time: 12:15
Place:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom

Internet address: http://www.bfi.org.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/05/2018


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