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Fri August 17 2018

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Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published14th Jun 2018
CountryUK
Reference2018/S 112-254501
Main ActivitiesGeneral public services
Location-
CTypeSupplies
Common Procurement VocabularyPetroleum products
fuel
electricity and other sources of energy
Electricity
Coal gas
mains gas or similar gases
Mains gas

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
United Kingdom
Telephone: +44 2073321065
E-mail: James.Carter@cityoflondon.gov.uk
NUTS code: UKI

Internet address(es):

Main address: www.cityoflondon.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Electricity and Gas

Reference number: prj_COL_11163
II.1.2)Main CPV code
09000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The City invites Tenders for the provision of a electricity and gas supplies, across the City's Corporate, Investment Property and Housing portfolios.

II.1.5)Estimated total value
Value excluding VAT: 38 540 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Electricity (HH and NHH) Flexible Purchase

Lot No: 1
II.2.2)Additional CPV code(s)
09310000
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

The Authority require a contract to include both the Half Hourly and non-Half Hourly meters, for a 3 year period commencing on the 1.10.2018 and based on a 28 day BACs payment terms with no requirement for credit mitigation.

The settlement of the contract is to be based on a minimum +/-20 % annual volume tolerance with a 3 year fixed shape fee. The management fee should also be fixed for the contract duration.

A flexible contract is required to allow the Authority to purchase the commodity costs via OTC (over the counter) pricing through traders at Mitie Energy’s Risk Management Team. Options around ability to fix / unfix, purchase at day ahead indices, and reforecast volumes will be required. The Authority have plans in the future to source electricity via third party renewable generators and require a supplier who can show experience of the ability to provide contract structures that will allow the renewable energy, and other embedded benefits to be sleeved into the supply agreement; in addition to the Authorities requirements around Power Purchase Agreements (PPAs), they also require a supplier who can provide them with REGO (Renewable Energy Guarantee of Origin) backed renewable energy from the start of the contract, and to be able to reduce the percentage of REGOs throughout the agreement if the Authority choose to sleeve these in from a PPA at a later stage.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 28 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Gas Flexible Purchase

Lot No: 2
II.2.2)Additional CPV code(s)
09121000
09121200
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

The Authority require a contract to include all gas meters, for a 3 year period commencing on the 1st October 2018. The contract is to be based on a 28 day BACs payment terms with no requirement for credit mitigation.

The settlement of the contract is to be based on a minimum +/-20 % annual volume tolerance with a 3 year fixed shape / swing premium. The management fee should also be fixed for the contract duration.

A flexible contract is required to allow the Authority to purchase the commodity costs via OTC (over the counter) pricing through traders at Mitie Energy’s Risk Management Team. Options around ability to fix / unfix, purchase at day ahead indices, and reforecast volumes will be required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 940 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electricity (HH and NHH) Fixed price, fixed term

Lot No: 3
II.2.2)Additional CPV code(s)
09310000
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

The Authority require a fixed price, fixed term contract which includes all non-commodity costs and which protects against increases in non-commodity costs across the contract duration. The requirement is for a 2 year contract based on 28 day BACs payment term and no requirements for any credit mitigation.

The contract is to include, as minimum, a +/-20 % annual volume tolerance.

The Authority require a supplier who can provide REGO (Renewable Energy Guarantee of Origin) backed renewable energy for the whole portfolio at a fixed price for the contract duration and for the cost to be included within the offered unit rates.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Gas Fixed price, fixed term

Lot No: 4
II.2.2)Additional CPV code(s)
09121000
09121200
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

The Authority require a fixed price, fixed term contract which includes all non-commodity costs and which protect against increases in non-commodity costs across the contract duration. The requirement is for a 2 year contract based on 28 day BACs payment term and no requirements for any credit mitigation.

The contract is to include, as minimum, a +/-20 % annual volume tolerance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 16/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

This tendering exercise is being undertaken using the electronic tendering system ‘CapitaleSourcing’ (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated values given are for the full duration of the contracts, and are based on estimated volumes at the time of tender publication.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
12/06/2018


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