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Mon March 25 2019

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Repair and maintenance services of electrical and mechanical building installations

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
London Borough of Redbridge
Lynton House, 255-259 High Road
Ilford
IG1 INY
United Kingdom
Contact person: Ms Sarah Carpenter
E-mail: procurement@psprocure.co.uk
NUTS code: UKI53

Internet address(es):

Main address: http://www.redbridge.gov.uk/

Address of the buyer profile: http://www.redbridge.gov.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Planned Preventative Maintenance and Reactive FM Services

Reference number: DN369475
II.1.2)Main CPV code
50710000
II.1.3)Type of contract
Services
II.1.4)Short description:

The London Borough of Redbridge is seeking expressions of interest from suitably qualified and experienced organisations in relation to contracts for the provision of planned preventative maintenance and reactive maintenance services for both Corporate Landlord and Housing departments. There are four lots covered by this requirement:

Lot 1: Mechanical Services – Corporate Landlord,

Lot 2: Mechanical Services – Housing,

Lot 3: Electrical, Fire and Security Services – Corporate Landlord,

Lot 4: Electrical, Fire and Security Services – Housing.

Organisations are permitted to express an interest for any lots for which they consider they are suitably qualified and experienced.

Organisations shall be aware that responses to each lot will be evaluated separately. Therefore being invited to submit a tender for 1 lot will not automatically mean the organisation is invited to submit a tender for any other lot.

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1 — Mechanical Services — Corporate Landlord

Lot No: 1
II.2.2)Additional CPV code(s)
50712000
II.2.3)Place of performance
NUTS code: UKI53
II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the heating and ventilation and mechanical systems located within the Corporate Landlord managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed within SFG20 standard maintenance principles, and through reactive service requirements as directed by the authority. The systems additionally include:

— air conditioning,

— car park barriers,

— automatic door mechanisms,

— swimming pool equipment,

— roller shutters and Building Management Systems (BMS).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Mechanical Services — Housing

Lot No: 2
II.2.2)Additional CPV code(s)
50712000
II.2.3)Place of performance
NUTS code: UKI53
II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the heating and ventilation and mechanical systems located within the Housing Department managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed within SFG20 standard maintenance principles, and through reactive service requirements to all other associated assets within the housing stock. The systems additionally include:

— air conditioning,

— automatic door mechanisms,

— compactors and Building Management Systems (BMS).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: Electrical Services — Corporate Landlord

Lot No: 3
II.2.2)Additional CPV code(s)
50610000
50711000
50883000
71630000
II.2.3)Place of performance
NUTS code: UKI53
II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the electrical, fire and security Systems located within the Corporate Landlord managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed within SFG20 standard maintenance principles, and through reactive service requirements as directed by the authority. The systems to be serviced include:

— the electrical systems (including fixed wire testing and PAT, emergency lighting, catering equipment, PV arrays and electrical generation),

— the fire detection and extinguishing systems (including associated equipment such as sprinklers, hand held extinguishers and dry risers),

— lightning protection and security systems (including intruder detection, access controls and CCTV).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4: Electrical Services — Housing

Lot No: 4
II.2.2)Additional CPV code(s)
50711000
II.2.3)Place of performance
NUTS code: UKI53
II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the electrical, fire and security systems located within the Housing Department managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed by the authority following SFG20 standard maintenance principles, and through reactive service requirements to all other associated assets within the housing stock. The systems to be serviced include:

— the electrical systems (including fixed wire testing and PAT),

— the fire detection and extinguishing systems (including associated equipment such as sprinklers),

— lightning protection and security systems (including intruder detection, access controls and CCTV).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/02/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Organisations interested in being invited to tender for any of the Contracts are required to complete a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract(s) of this nature. Access to the Selection Questionnaire and further information can be obtained from the London Tenders Portal. https://procontract.due-north.com

The procurement documents, including the instructions to suppliers for submission of a Selection Questionnaire, are available from www.londontenders.org. To obtain the procurement documents:

— register your organisation free of charge at www.londontenders.org;

— await acceptance. You will receive an e-mail confirming your username and password for the London Tenders Portal,

— use your username and password to log in to the London Tenders Portal and express your interest in the contract(s),

— after you have expressed an interest you will receive an e-mail link to access the Procurement Documents,

— then follow the guidance contained in the instructions for submission of a Selection Questionnaire,

— all Selection Questionnaire responses must be submitted via the London Tenders Portal.

VI.4)Procedures for review
VI.4.1)Review body
London Borough of Redbridge
Town Hall, 128 — 142 High Road
Ilford
IG1 1DD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/01/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementRestricted procedure
Award CriteriaThe most economic tender
Date Published10th Jan 2019
CountryUK
Reference2019/S 007-011997
Main ActivitiesGeneral public services
Location-
CTypeServices
Common Procurement VocabularyRepair and maintenance services of electrical and mechanical building installations
Repair and maintenance services of mechanical building installations
Repair and maintenance services of security equipment
Repair and maintenance services of electrical building installations
Repair and maintenance services of catering equipment
Technical inspection and testing services