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Fri March 22 2019

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Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Secretary of State for Department of Health and Social Care
39 Victoria Street
London
SW1H 0EU
United Kingdom
Contact person: Yaw Osei Tawiah
Telephone: +44 2072104850
E-mail: yaw.tawiah@nhs.net
NUTS code: UK

Internet address(es):

Main address: https://dh.bravosolution.co.uk

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health-and-social-care

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://dh.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://dh.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Vehicle Hardware

II.1.2)Main CPV code
32000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Authority is seeking to procure a supplier to provide suitable vehicle hardware for use in vehicles such as ambulances by service recipients, including the English Ambulance Trusts and potentially also other service recipients, such as the Welsh Ambulance Service NHS Trust and the Scottish Ambulance Service, if those bodies elect to participate in the procurement.

II.1.5)Estimated total value
Value excluding VAT: 100 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000
72100000
72200000
72222300
72224100
72227000
72228000
79415200
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The principal objective of the procurement is to provide suitable vehicle hardware for use by service recipients in vehicles such as ambulances including to:

— run the “National Mobilisation Application” (NMA) software,

— provide the in-Vehicle connectivity and functional capabilities needed by the NMA, and

— support resilient mobile communications connectivity to/from the Vehicle for NMA and to support other applications being used by the service recipients.

The vehicle hardware comprises:

— a “Vehicle Router” — a “smart” mobile router suitable for use in a vehicle, capable of connecting to multiple mobile communications bearers (including the ESN) and providing various capabilities, connectivity and interface ports to support NMA functionality,

— a “Vehicle Tablet Device” — a ruggedised touch screen tablet device suitable for running the NMA application (with small and large screen options),

— a “Vehicle Dock” – a dock suitable for securely mounting the Vehicle Tablet Device in the vehicle, and

— “Accessories” — associated hardware items such as antennas, wiring looms, connectors, external controls, audio microphones/loudspeakers, etc.

A “Mobile Device and Application Management” (MDAM) solution to suit the Vehicle Hardware is also required.

Phases:

In order to achieve the above, the procurement includes the following delivery phases:

— design Phase: delivering design workshops with the Authority and Other ARP Suppliers to develop and review the required designs, including the integrated vehicle hardware design, preferred vehicle installation documents, integrated end-to-end communications design, MDAM architecture design, hardware installation design and the service management design,

— build and test phase: delivering implementation, integration, testing and acceptance and training services in connection with the vehicle hardware and associated services,

— live service phase: supply of the Vehicle Hardware and MDAM and associated services (including hardware support, MDAM support, catalogue services, support desk services, technical support and preparation of related documentation), and

— future projects: adding (at the Authority's discretion) any future projects into the scope of this procurement, as further detailed in Annex 4 of the key commercial principles. A key example is to allow for future hardware provision/modifications and/or integration work required in order to be able to support the ESN voice application, once details of this are established.

Detailed information on the scope of the procurement is provided on the e-tendering portal referred to in Section I.1 above.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 90
This contract is subject to renewal: yes
Description of renewals:

Please refer to the additional information section.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Please refer to the Selection Questionnaire Document. The top five (5) highest scoring bidders will be invited to submit outline solutions. Where the sixth placed bidder's percentage score is the same as or within half a percent (0,50 %) of the fifth placed bidder's percentage score, the sixth placed bidder will be shortlisted to the next stage of the tender process.

Following evaluation by the Authority of each bidder's Outline Solutions, the highest three (3) bidders will be shortlisted and invited to participate in a dialogue and submit their final tender. Where the fourth placed bidder's percentage score is the same as or within half a percent (0,50 %) of the third placed bidder's percentage score, the fourth placed bidder will be shortlisted to the next stage of the tender process.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Authority may extend the term of the Agreement for up to two (2) years (by way of one or more extension notices) by giving notice.

The Authority will have the option to place orders under the Agreement on behalf of Service Recipients, as detailed below and in the procurement documents.The Authority will have the option to place orders on behalf of:

(a) the English Ambulance Trusts;

(b) the Welsh Ambulance Service NHS Trust;

(c) the Scottish Ambulance Service;

(d) the other NHS Trusts;

(e) the NHS Bodies;

(f) the law enforcement organisations set out in the list located at URL: https://www.police.uk/forces/ or any replacement or successor URL; and

(g) the fire and rescue organisations set out in the list located at URL: http://www.nationalfirechiefs.org.uk/Fire-and-Rescue -Services or any replacement or successor URL, and any successor bodies thereto that perform any of the functions previously performed by any of the foregoing bodies.

“English Ambulance Trusts" are each of the following:

(a) South Western Ambulance Service NHS Foundation Trust;

(b) East Midlands Ambulance Service NHS Trust;

(c) East of England Ambulance Service NHS Trust;

(d) London Ambulance Service NHS Trust;

(e) North West Ambulance Service NHS;

(f) Isle of Wight NHS Trust;

(g) South Central Ambulance Service NHS Foundation Trust;

(h) South East Coast Ambulance Service NHS Foundation Trust;

(i) West Midlands Ambulance Service NHS Foundation Trust;

(i) North East Ambulance Service NHS Foundation Trust; and

(k) Yorkshire Ambulance Service NHS Trust and any successor bodies thereto that perform any of the functions previously performed by any of the foregoing bodies.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to Selection Questionnaire:

Part 2: Exclusion Grounds (ground for mandatory exclusion and grounds for discretionary exclusion);

Part 3: Selection Questionnaire.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
List and brief description of selection criteria:

Supplier past performance information and formalities necessary for evaluating if requirements are met:

The supplier must supply a list comprising a statement of all the relevant principal goods sold and/or services provided in the previous 3 years.

(2) The supplier must also provide:

(a) certificates (please use the link below (see ANNEX F) https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/417211/PPN04-15_Supplier_Past_Performance_.pdf

From those to whom goods and/or services on the list were provided; or

(b) if any such Certificate cannot be obtained, a certificate in the same form from the entity that provided the goods and/or services; together with an explanation of the steps taken to obtain a certificate from the customer and the reason why a certificate from the customer is not available.

If any certificate does not state that the goods and/or services have been provided satisfactorily in accordance with the terms of the contract in question, information to show that the reason why the contract was not performed satisfactorily will not recur in the performance of the contract to be awarded.

Where the supplier proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, the supplier must describe the function that each such other entity will perform under the contract and provide the information required in relation to each entity.

Minimum level(s) of standards possibly required:

Any supplier must meet the selection criterion in relation to reliability based on performance of past contracts – namely, the Contracting Authority is satisfied that

— the contracts on the list to be provided by the supplier have been satisfactorily performed in accordance with their terms, or

— where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the contract or Framework Agreement to be awarded.

Where the supplier proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, then the selection criterion for reliability must be met by each such entity, save as regards contracts or subcontracts with a value of less than 5 % of the total contract value and any sub-contractors not yet appointed.

The Contracting Authority will assess whether or not this criterion is satisfied at the selection stage.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to Key Commercial Principles.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 044-095503
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/03/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

The agreement will commence on signature and, unless terminated earlier, is anticipated to expire on the date which is five (5) years measured from the achievement of Milestone 5 (Go Live). The Authority may extend the term of the Agreement for up to two (2) years (by way of one or more extension notices) by giving notice. It is anticipated that, for any vehicle hardware which is still “in life” at the end of the term, the Authority will require the appointed supplier to continue providing certain services, in accordance with the agreement, for such vehicle hardware whilst it remains “in life”.

The Authority envisages that by the end of the term of the agreement the scope of this procurement may have broadened resulting in an estimated total contract value range of 30 000 000 GBP to 100 000 000 GBP. This range includes any additional future projects that may be called off and the procurement of the vehicle hardware and associated services under the agreement by law enforcement and fire and rescue services as well as Welsh Ambulance Services NHS Trust and Scottish Ambulance Service.

1) Estimated contract value for the delivery of the vehicle hardware and all the associated services as set out in the agreement to all English Ambulance Trusts including the payments under the collaboration framework is 30 000 000 GBP (cumulative cost 30 000 000 GBP);

2) Estimated value for the optional addition of the delivery of vehicle hardware and all the associated services as set out in the agreement to the Welsh Ambulance Service NHS Trust and the Scottish Ambulance Service is 10 000 000 GBP (cumulative cost by adding the cost for contract type numbered 1 and 2 together is 40 000 000 GBP);

3)Estimated value for the optional addition of the delivery of vehicle hardware and all the associated services as set out in the agreement to the law enforcement services and fire and rescue services in Great Britain is 35 000 000 GBP (cumulative cost by adding the cost for contract type numbered 1, 2 and 3 together is 75 000 000 GBP);

4) Estimated value for items that would be ordered through the catalogue order process (excluding those items above) is 10 000 000 GBP (cumulative cost by adding the cost for contract type numbered 1, 2, 3 and 4 is 85 000 000 GBP);

5) Estimated value for future projects is 15 000 000 GBP (cumulative cost by adding the cost for contract type numbered 1, 2, 3, 4 and 5 together is 100 000 000 GBP).

Any selection of bidders will be based solely on the criteria set out for the procurement. If a group of economic operators submit a bid, the group must nominate a lead organisation to interface with the Authority. The Authority may require the group to form a legal entity before entering into the contract in accordance with Regulation 19(6) of the Public Contracts Regulations 2015.

Please note that economic operators will need to register for free through the portal referred to in Section I.1 above and obtain log-in details to access the procurement documents.

Tenders and all supporting documentation must be priced in pounds sterling. The Authority is not and shall not be liable for any expenses, costs or liabilities incurred by those expressing an interest or negotiating or tendering for this contract opportunity or their associated entities or any other person.

The Authority reserves the right not to award a contract, to make whatever changes it sees fit to the structure, timing and rules of the procurement process and to cancel the process in its entirety at any stage.

VI.4)Procedures for review
VI.4.1)Review body
The Department of Health and Social Care c/o Ambulance Radio Programme
2nd Floor, 1 Lower Marsh
London, Waterloo
SE1 7NT
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/03/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementCompetitive dialogue
Award CriteriaThe most economic tender
Date Published13th Mar 2019
CountryUK
Reference2019/S 051-116908
Main ActivitiesHealth
Location-
CTypeSupplies
Common Procurement VocabularyRadio
television
communication
telecommunication and related equipment
IT services: consulting
software development
Internet and support
Hardware consultancy services
Software programming and consultancy services
Information technology services
System implementation planning services
Software integration consultancy services
Hardware integration consultancy services
Design consultancy services