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Building and facilities management services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Horsham District Council
Parkside, Chart Way
Horsham
RH12 1RL
United Kingdom
E-mail: procurement@horsham.gov.uk
NUTS code: UKJ28

Internet address(es):

Main address: https://www.horsham.gov.uk

Address of the buyer profile: https://www.horsham.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Horsham District Council — Building Fabric, Mechanical, Electrical, and Public Health Repairs and Maintenance Services

Reference number: HMDC - 025577
II.1.2)Main CPV code
79993000
II.1.3)Type of contract
Services
II.1.4)Short description:

Horsham District Council is inviting tenders from suitably qualified and experienced organisations for the provision of building fabric and minor works, mechanical, electrical and public health services. The contract covers planned preventative maintenance as well as remedial and reactive work to the Councils property portfolio. The Council is seeking to contract with one that will manage the Council’s requirements to the highest levels of satisfaction, professional standards and cost effectiveness. The contractor will be expected to work in partnership with the Council to deliver continuing improvements to service delivery and value for money over the life of the contract. The contract is due to commence on 17.10.2019 at 00:00 for a for a period of 5 years to 31.10.2024 with an option to extend for a further 2 year period subject to performance and the absolute discretion of the Council.

II.1.5)Estimated total value
Value excluding VAT: 6 720 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ28
Main site or place of performance:

Within the Horsham District.

II.2.4)Description of the procurement:

Horsham District Council (HDC) is inviting tenders from all suitably qualified and experienced organisations for the provision of building fabric reactive maintenance and minor works, mechanical, electrical and public health services. The contract covers planned preventative maintenance and remedial and reactive work. The Council is seeking to contract with an organisation that will manage the Council’s requirements to the highest levels of satisfaction, professional standards and cost effectiveness. The contract will commence on 17.10.2019 for a period of 5 years until 31.10.2024 with an option to extend for a further 2 year period subject to performance and the absolute discretion of the Council.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 720 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The initial term shall be five (5) years with an option to extend for a further two (2) years duration, giving a total possible term of seven (7) years. subject to performance and the absolute discretion of the council. Notwithstanding this, the ongoing issuing of work shall be at the sole discretion of the Council.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As described in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 06/06/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

HDC reserves the right not to award any contract and/or to abandon this procurement at any time and/ or to award a contract for part of the term programme at its sole discretion. HDC shall have no liability to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with HDC shall be entirely at that applicants/tenderers risk.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales Royal Court of Justice
Strand
London
WC1A 2LL
United Kingdom

Internet address: http://www.fha-wales.com/

VI.4.2)Body responsible for mediation procedures
High Court of England and Wales Royal Court of Justice
Strand
London
WC1A 2LL
United Kingdom

Internet address: http://www.fha-wales.com/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
Horsham
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
11/04/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published16th Apr 2019
CountryUK
Reference2019/S 075-178291
Main ActivitiesGeneral public services
Location-
CTypeServices
Common Procurement VocabularyBuilding and facilities management services