Refuse and waste related services
Section I: Contracting authority
Contact person: Strategic Procurement Group
Telephone: +44 1707292601
NUTS code: UKH23
Main address: www.hertfordshire.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
Section II: Object
HCC June 19 — The Provision of Collection and Disposal of Clinical Waste, Offensive Waste and Small Animal Remains
Hertfordshire County Council (the ‘Council’ or 'Contracting Authority') is currently out to procurement to establish a Framework Agreement for the Provision of Collection and Disposal of Clinical Waste, Offensive Waste and Small Animal Remains. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
Hertfordshire County Council (the Council or Contracting Authority) as the Waste Disposal Authority (WDA) is responsible for the disposal of all waste collected by the Waste Collection Authorities (WCAs) under their duties and powers defined in the Environment Protection Act 1990 together with waste collected at Household Waste Recycling Centres (HWRCs). This waste is known as Local Authority Collected Waste (LACW) and includes Clinical Waste and Offensive Waste as defined in the Controlled Waste Regulations 2012. The Council and Participating Bodies requires the provision of collection and transport of approved wastes to a licensed treatment/disposal facility for disposal. Approved wastes include: Offensive Waste, Infectious Waste, Sharps Waste, Cytotoxic and Cytostatic Medicines, Medicinal Waste, Amalgam Waste and Small Animal Remains. Clinical Waste and Offensive Waste is collected from domestic and commercial premises by the WCAs or their contractors and delivered to a depot or waste transfer station from which it is offloaded into the containers provided by the Council for use under this contract. The participating bodies in this tender exercise and any subsequent Framework Agreement are Bedfordshire Borough Council, Oxfordshire County Council and Buckinghamshire County Council. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions, for all participating bodies. For the avoidance of doubt, the estimated annual value for all participating bodies in the Framework Agreement will be approximately 375 000 GBP. The estimated annual spend for Hertfordshire County Council is approximately 100 000 GBP. Full details are in the tender documentation. The Framework Agreement will be awarded for an initial term of 3 years, with the option to extend the Framework Agreement up to 1 further year. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. Organisations should be aware that due to the nature of the services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
This Framework Agreement will be reviewed at the end of the Framework Agreement period.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: firstname.lastname@example.org or Telephone: +441144070065 for any website/technical questions, Monday to Friday, 8:30-17:30. The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
Hertfordshire County Council, County Hall
|Award Criteria||The most economic tender|
|Date Published||13th Jun 2019|
|Main Activities||General public services|
|Common Procurement Vocabulary||Refuse and waste related services|
Removal services of biological waste
Clinical-waste collection services
Medical waste services
Clinical-waste disposal services